Northern Michigan University Careers

Position Title: Executive Administrative Assistant

Department:  Counseling & Consultation Services

Term of Assignment: Continuing

Term End Date, If Applicable:             

FLSA Status:   Non-Exempt = overtime eligible

Work Schedule: Traditionally Monday-Friday, 8:00 am-5:00 pm

Salary: Hourly rate: $18.00

Travel: No travel

Brief Statement of Duties

Brief Statement of Duties: Responsible for providing administrative and faculty support and guidance to ensure the effective functioning of the Counseling and Consultation Services department to include office administration, fiscal responsibility, inventory control, record maintenance, website maintenance, event organization and supervision of student staff. Responsible for managing the department scheduling and data reporting software system. Train department faculty and assist as needed. Additionally, provides administrative support to the Associate Dean overseeing the Criminal Justice, Social Work and Counseling and Consultation Services departments, including assistance with calendar and meeting coordination, preparation and formatting of school-level reports and correspondence, logistical coordination of school-wide meetings and events across constituent departments, and maintenance of school-level records and shared files.

Minimum Qualifications

Required Education: High School Graduation or Equivalent

Required Minimum Work Experience:  Five years' progressive office work experience.

Knowledge, Skills, Abilities, or Attributes Required for Satisfactory Performance of the Position Duties: 

Customer and personal service skills to include assessing customer needs and utilizing independent action to provide solutions during stressful situations.
Excellent oral and written communication and comprehension skills.
Ability to accurately and efficiently perform required computerized tasks to include any combination of word processing, spreadsheet, database, e-mail or web-based applications.
Ability to maintain strict confidentiality.
Time management skills.
Strong organizational skills.
Ability to multi-task.
Ability to work independently.
Ability to work effectively and calmly in emergency situations and possess a sensitivity to people in emotional distress.
Ability to work as part of a team.
Ability to effectively meet deadlines.

Additional Desirable Qualifications

Additional Desirable Qualifications: 

Telehealth, Michigan State Mental Health Code Act 258 of 1974. 330.1748 Confidentiality training.
Supervisory experience.
Financial management/accounting experience.
Database experience.
Ability to identify IT system issues and work with vendors and/or support staff to resolve.
Work experience in a mental health practice or emergency dispatch organization.
University-setting work experience.

Special Instructions to Applicants: Submit application, cover letter, resume and references. This position is not currently available for sponshorship.

Contact Information:  Brenda Bickler, Employment Specialist, 906-227-2114

NMU is an equal opportunity employer.