Building, College, People, Person, Grass, Plant, Dog, Pet, Shoe, Tree

Executive Administrative Assistant

  • 495177
  • Marquette, Michigan, 49855
  • Counseling & Consultation Svs
  • Staff
  • Closing on: Oct 13 2026

 

Position Title: Executive Administrative Assistant

Department:  Counseling & Consultation Services

Term of Assignment: Continuing

Term End Date, If Applicable:             

FLSA Status:   Non-Exempt = overtime eligible

Work Schedule: Traditionally Monday-Friday, 8:00 am-5:00 pm

Salary: Hourly rate: $18.00

Travel: No travel

Brief Statement of Duties

Brief Statement of Duties: Responsible for providing administrative and faculty support and guidance to ensure the effective functioning of the Counseling and Consultation Services department to include office administration, fiscal responsibility, inventory control, record maintenance, website maintenance, event organization and supervision of student staff. Responsible for managing the department scheduling and data reporting software system. Train department faculty and assist as needed. Additionally, provides administrative support to the Associate Dean overseeing the Criminal Justice, Social Work and Counseling and Consultation Services departments, including assistance with calendar and meeting coordination, preparation and formatting of school-level reports and correspondence, logistical coordination of school-wide meetings and events across constituent departments, and maintenance of school-level records and shared files.

Minimum Qualifications

Required Education: High School Graduation or Equivalent

Required Minimum Work Experience:  Five years' progressive office work experience.

Knowledge, Skills, Abilities, or Attributes Required for Satisfactory Performance of the Position Duties: 

Customer and personal service skills to include assessing customer needs and utilizing independent action to provide solutions during stressful situations.
Excellent oral and written communication and comprehension skills.
Ability to accurately and efficiently perform required computerized tasks to include any combination of word processing, spreadsheet, database, e-mail or web-based applications.
Ability to maintain strict confidentiality.
Time management skills.
Strong organizational skills.
Ability to multi-task.
Ability to work independently.
Ability to work effectively and calmly in emergency situations and possess a sensitivity to people in emotional distress.
Ability to work as part of a team.
Ability to effectively meet deadlines.

Additional Desirable Qualifications

Additional Desirable Qualifications: 

Telehealth, Michigan State Mental Health Code Act 258 of 1974. 330.1748 Confidentiality training.
Supervisory experience.
Financial management/accounting experience.
Database experience.
Ability to identify IT system issues and work with vendors and/or support staff to resolve.
Work experience in a mental health practice or emergency dispatch organization.
University-setting work experience.

Special Instructions to Applicants: Submit application, cover letter, resume and references. This position is not currently available for sponshorship.

Contact Information:  Brenda Bickler, Employment Specialist, 906-227-2114

NMU is an equal opportunity employer.

Apply Now!

Recently Posted Jobs

Earth, Environmental, and Geographical Sciences/Assistant Professor in Environmental Hazards/Tenure Track

Earth, Env, & Geog Sciences
The successful candidate will teach undergraduate and graduate courses that complement and strengthen the Department’s curriculum, maintain an active and student-engaged research program in environmental hazards and applied GIS or a closely related field, publish in peer-reviewed outlets, and pursue external funding opportunities. Additional responsibilities include advising undergraduate and graduate students and contributing to departmental, university, and professional service. This position is not available for sponsorship. This is a campus-based position.

Manager-Grant Accounting/Accounting Services

Controllers Office
Plan, develop and refine operating procedures and computerized systems for financial reporting. Monitor, review and document University financial transactions for compliance with accounting principles, University policies, federal circulars and Internal Revenue Service rules and regulations. Prepare and/or assist with preparation of many of the University's financial statements, annual audits, income tax return, revenue projections of University endowments and expenditure projections for special projects. Responsible for all post award financial management functions, including expenditure monitoring, financial reporting, grant close-out, and audit.

Biology - Forensics/Assistant Professor/Tenure Track

Biology
The Tenure Track Assistant Professor position requires a Ph.D. in forensic biology or a related field. Ph.D must be earned by August 15, 2027. The assignments will include teaching a range of courses related to forensic science such as Introduction to Forensic Science, Forensic Biology, Forensic Microscopy, Forensic Entomology, other areas of forensic science, a career seminar, or advanced courses in areas of specialty. Assignments may also include teaching in related fields including human anatomy & physiology. The selected candidate will be expected to develop a research program in forensic biology incorporating undergraduate and graduate students. Preference will be given to those applicants whose work engages decomposition ecology or related specialties in entomology, microbiology, morphological decomposition, and postmortem interval estimation. This is a campus based position. This position is not currently available for sponsorship.

Temporary Production Cook

Dining Services-Central Office
This is a posting for part-time temporary positions which are used to supplement and augment the regular NMU workforce. This position is primarily responsible for food preparation and cooking. The length of hire might vary from 1 day to 4 months.

Executive Administrative Assistant

Counseling & Consultation Svs
Responsible for providing administrative and faculty support and guidance to ensure the effective functioning of the Counseling and Consultation Services department to include office administration, fiscal responsibility, inventory control, record maintenance, website maintenance, event organization and supervision of student staff. Responsible for managing the department scheduling and data reporting software system. Train department faculty and assist as needed. Additionally, provides administrative support to the Associate Dean overseeing the Criminal Justice, Social Work and Counseling and Consultation Services departments, including assistance with calendar and meeting coordination, preparation and formatting of school-level reports and correspondence, logistical coordination of school-wide meetings and events across constituent departments, and maintenance of school-level records and shared files.

Philosophy/Assistant Professor/Three Year Term

Philosophy
Brief Statement of Duties: The course load will be 12 credits per semester, with multiple preps each term. The teaching responsibilities will include various applied ethics courses (computer, legal, medical) as well as a course in social and political philosophy. There will also be additional service responsibilities in support of the department, college, and university. The appointment will require having an active research agenda. This is a campus-based position. This position is currently not available for sponsorship.